Unify EVV, Portal, Payroll, GAMGOV, and Invoices into one secure “One Work” system
Stop re‑typing across three systems. Prevent duplicates. Speed claims and payroll. Gain real‑time visibility and audit‑ready records, without forcing a big‑bang change.
Pain → Solution (in plain language)
What slows us down today, and how the Integration Hub fixes it.
Today’s Pain
- Re‑keying data across EVV, our Portal, and iSolved
- Duplicate vendor payments from repeated emailed invoices
- Paper files and slow lookups for audits or questions
- EVV vs Portal mismatches, manual reconciliations
- Security incidents on the current portal
Integrated Future
- One source of truth with automated handoffs
- Invoices auto‑read (OCR) and de‑duplicated before approval
- Digital document vault with instant search
- EVV → Timesheet → Payroll automation with exceptions queue
- MFA/SSO, audit logs, and hardened security
How it works (simple view)
Connected steps that remove re‑entry and show status in real time.
EVV
Pull clock‑ins/outs + GPS → create pre‑timesheets → flag mismatches
Integration Hub
One source of truth, approvals, exceptions, audit logs
Portal & iSolved
Approved hours → payroll; statuses written back
Email/AP Invoices
OCR + dedupe → approve → claim/payment
GAMGOV + Payments
EDI 837 submit / 835 auto‑post (RPA fallback) → ACH/Check refs
Live Demo (simulated)
Click through core flows with sample data, no external systems needed.
| Date | Caregiver | Participant | Service | GPS | Hours |
|---|---|---|---|---|---|
| 2026‑03‑06 | J. Carter | M. Kim | CLS‑A | Match | 4.0 |
| 2026‑03‑06 | R. Diaz | T. Lee | CLS‑B | Near | 3.5 |
| 2026‑03‑06 | A. Singh | G. Chen | CLS‑A | No | 2.0 |
Payroll Batch Preview
Appears after approval. Only clean rows flow to payroll; exceptions go to the queue.
| Caregiver | Total Hours | Pay Rate | Gross | Status |
|---|---|---|---|---|
| No batch yet. | ||||
| Vendor | Invoice # | Amount | Date | Status | Action |
|---|---|---|---|---|---|
| Comfort Care LLC | CC‑1021 | $420.00 | 2026‑03‑01 | Pending Review | |
| Bright Supplies | BS‑5588 | $129.50 | 2026‑03‑02 | Pending Review | |
| Wellness Co. | W‑774 | $980.00 | 2026‑03‑03 | Pending Review |
Invoice Details
OCR fields, duplicate check, and claim creation.
Exceptions Queue
| Type | Ref | Detail | Age | Action |
|---|---|---|---|---|
| EVV mismatch | EVV‑A12 | GPS No Match | 2d | |
| Missing doc | INV‑W‑774 | W‑9 absent | 1d | |
| Duplicate invoice | BS‑5588 | Hash match | 1d |
Today’s Progress
Track what’s been cleaned up.
Security & trust (HIPAA‑aligned practices)
Protect data. Control access. Prove every change.
Scalecard, weekly metrics that matter
See bottlenecks, fix fast, and prove improvements.
Low‑risk rollout (phased)
Pilot first. Expand with confidence.
How we include staff (and avoid a “forced app”)
Frontline voices shape the build; IT safeguards access.
Staff‑first process
- 20‑minute listening huddles to capture must‑haves
- 90‑day pilot (5–10 users), bi‑weekly check‑ins
- Clear acceptance criteria set by you (what “done right” is)
IT & Portal role
- IT keeps AD/SSO/security and grants access
- Portal owner helps map data and connections
- Vendor team builds integrations, workflows, dashboards
FAQs
Is this replacing our portal or IT?
No. IT retains identity/security. The portal team remains. The Hub handles connections, automation, and reporting.
What if GAMMIS has no API?
We use EDI via a clearinghouse. If unavailable, we use secure RPA with full screenshots and audit logs.
How are duplicates stopped?
By invoice hash + number + amount + vendor checks, blocked before approval.
How do we know it works?
Weekly Scalecard metrics, UAT before go‑live, and pilot success criteria defined by frontline staff.
Next steps
Approve a 30‑minute executive briefing to review the pilot and success metrics.
Unify EVV, Portal, Payroll, GAMMIS, and Invoices into one secure “One Work” system
Stop re‑typing across three systems. Prevent duplicates. Speed claims and payroll. Gain real‑time visibility and audit‑ready records, without forcing a big‑bang change.
Pain → Solution (in plain language)
What slows us down today, and how the Integration Hub fixes it.
Today’s Pain
- Re‑keying data across EVV, our Portal, and iSolved
- Duplicate vendor payments from repeated emailed invoices
- Paper files and slow lookups for audits or questions
- EVV vs Portal mismatches, manual reconciliations
- Security incidents on the current portal
Integrated Future
- One source of truth with automated handoffs
- Invoices auto‑read (OCR) and de‑duplicated before approval
- Digital document vault with instant search
- EVV → Timesheet → Payroll automation with exceptions queue
- MFA/SSO, audit logs, and hardened security
How it works (simple view)
Connected steps that remove re‑entry and show status in real time.
EVV
Pull clock‑ins/outs + GPS → create pre‑timesheets → flag mismatches
Integration Hub
One source of truth, approvals, exceptions, audit logs
Portal & iSolved
Approved hours → payroll; statuses written back
Email/AP Invoices
OCR + dedupe → approve → claim/payment
GAMMIS + Payments
EDI 837 submit / 835 auto‑post (RPA fallback) → ACH/Check refs
Live Demo (simulated)
Click through core flows with sample data, no external systems needed.
| Date | Caregiver | Participant | Service | GPS | Hours |
|---|---|---|---|---|---|
| 2026‑03‑06 | J. Carter | M. Kim | CLS‑A | Match | 4.0 |
| 2026‑03‑06 | R. Diaz | T. Lee | CLS‑B | Near | 3.5 |
| 2026‑03‑06 | A. Singh | G. Chen | CLS‑A | No | 2.0 |
Payroll Batch Preview
Appears after approval. Only clean rows flow to payroll; exceptions go to the queue.
| Caregiver | Total Hours | Pay Rate | Gross | Status |
|---|---|---|---|---|
| No batch yet. | ||||
| Vendor | Invoice # | Amount | Date | Status |
|---|---|---|---|---|
| Comfort Care LLC | CC‑1021 | $420.00 | 2026‑03‑01 | New |
| Bright Supplies | BS‑5588 | $129.50 | 2026‑03‑02 | Dup risk |
| Wellness Co. | W‑774 | $980.00 | 2026‑03‑03 | New |
Invoice Details
OCR fields, duplicate check, and claim creation.
Exceptions Queue
| Type | Ref | Detail | Age | Action |
|---|---|---|---|---|
| EVV mismatch | EVV‑A12 | GPS No Match | 2d | |
| Missing doc | INV‑W‑774 | W‑9 absent | 1d | |
| Duplicate invoice | BS‑5588 | Hash match | 1d |
Today’s Progress
Track what’s been cleaned up.
Security & trust (HIPAA‑aligned practices)
Protect data. Control access. Prove every change.
Scalecard, weekly metrics that matter
See bottlenecks, fix fast, and prove improvements.
Low‑risk rollout (phased)
Pilot first. Expand with confidence.
How we include staff (and avoid a “forced app”)
Frontline voices shape the build; IT safeguards access.
Staff‑first process
- 20‑minute listening huddles to capture must‑haves
- 90‑day pilot (5–10 users), bi‑weekly check‑ins
- Clear acceptance criteria set by you (what “done right” is)
IT & Portal role
- IT keeps AD/SSO/security and grants access
- Portal owner helps map data and connections
- Vendor team builds integrations, workflows, dashboards
FAQs
Is this replacing our portal or IT?
No. IT retains identity/security. The portal team remains. The Hub handles connections, automation, and reporting.
What if GAMMIS has no API?
We use EDI via a clearinghouse. If unavailable, we use secure RPA with full screenshots and audit logs.
How are duplicates stopped?
By invoice hash + number + amount + vendor checks, blocked before approval.
How do we know it works?
Weekly Scalecard metrics, UAT before go‑live, and pilot success criteria defined by frontline staff.
Next steps
Approve a 30‑minute executive briefing to review the pilot and success metrics.